by laws
BY-LAWS
By-Laws for the regulation, except
as
otherwise provided by statute or
its Articles of Incorporation, of
DONEY PARK WATER
(an Arizona Non-Profit Corporation)
ARTICLE I
Offices
Section 1.
PRINCIPAL OFFICE. The principal office for the
transaction of the business of the Doney Park Water (hereinafter
the "Association") in Arizona is hereby fixed and located at:
Doney Park Water, Route 3, Box 215, Flagstaff, Arizona 86004.
Section 2.
OTHER OFFICES. The Association may also have offices
at such other places both within or without the State of Arizona
as the Board of Directors may, from time to time, determine or
the business of the Association may require.
Section 3.
CORPORATE SEAL. A corporate seal shall not be
requisite to the validity of any instrument executed by or on
behalf of the Association; but nevertheless, if in any instance
a corporate seal be used, the same shall have inscribed thereon
the name of the Association and the day and year of its
organization.
Section 4.
REFERENCES TO ARTICLES. Any reference herein made to
the Association's Articles will be deemed to refer to its
Articles of Incorporation and all amendments thereto as at any
given time on file with the Arizona Corporation Commission
("ACC"), together with any and all certificates theretofore
filed by the Association with the ACC .
Section 5.
SENIORITY OF ARTICLES. The statutes of the State of
Arizona will in all respects be considered superior to the
Articles, with any inconsistency resolved in favor of said
statutes. The statutes of the State of Arizona, the final
Orders, and duly adopted rules and regulations of governmental
agencies having jurisdiction thereover, including the ACC, and
the Articles will in all respects be considered senior and
superior to these By-Laws , with any inconsistency to be
resolved in favor of the statutes, orders, rules and
regulations, and Articles, and with these By-Laws to be deemed
automatically amended from time to time to eliminate any such
inconsistency which may then exist; provided, however, in all
instances, these By-Laws shall be construed, whenever possible,
to avoid such inconsistency.
ARTICLE II
Membership
Section 1.
MEMBERSHIP. Any person, firm, association, corporation
or body politic or subdivision thereof who is a bona fide
resident of the area encompassed by the Certificate of
Convenience and Necessity issued to the Association, having
reasonable accessibility to the Association's water distribution
system and being in need of water for domestic and municipal
purposes may become a member of the Association by:
1) Filing a written application for membership therein;
2) Agreeing to purchase water service from the Association;
3) Agreeing to
comply with, and be bound by, the Association' s Articles of
Incorporation and By-Laws, the rules and regulations adopted by
the Board of Directors and/or promulgated by the ACC or other
policy directives as may, from time to time, be adopted by the
Board of Directors;
4) Paying a
membership fee in the amount of Five Dollars ($5.00) or such
other amount as may be fixed from time to time by the Board of
Directors;
5) Paying all
fees, including, but not limited to, connection fees, meter
deposits and customer deposits; and
6) Executing a
line extension agreement, if applicable.
In no event shall
any person, firm, association, corporation or body politic or
subdivision thereof become a member unless and until he or it
has been accepted for membership by the Board of Directors or
the members.
Section 2.
BONA FIDE RESIDENT. Any person, firm, association,
corporation or body politic or subdivision thereof who requests
water service where the Association's point of delivery is
located within the area encompassed by the Certificate of
Convenience and Necessity issued to the Association, who agrees
to be liable for all costs, fees, charges, claims, and/or
liability associated with delivery of water to that point of
delivery and is either the owner of the land being provided
water or the user of the water, is deemed a bona fide resident,
as that term is utilized in Section 1, Article II, of these
By-Laws and Article V of the Association's Re-Stated Articles of
Incorporation .
Section 3.
APPLICATION FOR MEMBERSHIP. Application for membership shall be
on a form prepared by the secretary of the Association. The
Board of Directors, in the manner prescribed by the Board, shall
determine the eligibility of the person for membership in this
Association. In the event an application for membership has been
completed and filed with the Association ninety (90) days prior
to a meeting of members and the Board of Directors has either
failed to act upon the application or has denied membership, the
members may determine the eligibility of the person for
membership in the Association, subject to compliance with the
requirements hereinabove set forth.
Section 4.
MEMBERSHIP CERTIFICATION. If the application for
membership is favorably passed on by the Board of Directors or
the members, the name and address of the member shall be entered
in the records of the Association upon payment of all
establishment, connection and other applicable charges or fees
and execution of a line extension agreement, if applicable. The
Board may issue membership certificates as evidence of
membership in the Association. Such certificate shall be signed
by the president or secretary of the Association and the
corporate seal shall be affixed thereto.
Section 5. JOINT
MEMBERSHIP.
(a) A
husband and wife and/or a landlord/tenant may apply for a joint
membership as joint tenants with the right of survivorship and
not as tenants in common or as community property, and subject
to their compliance with the requirements set forth in Section 1
of this Article, may be accepted for such membership.
(b) The
person who holds legal title to the real property being served
and otherwise qualifying for membership shall be vested with the
right to apply for membership. A tenant shall only be permitted
membership where the property owner:
i)
Consents in writing;
ii)
Is not eligible for membership
iii)
Refuses to be the responsible party for water services;
or
iv)
Service is scheduled for disconnections and refuses to
remedy the situation giving rise to the disconnect notice.
(c) The
term “member, as used in these By-Laws, shall be deemed to
include a husband and
wife holding a joint membership, as well as
a landlord/tenant holding a joint membership. Any provisions
relating to the rights and liabilities of membership shall apply
equally with respect to the holders of a joint membership.
(d) Without limiting the
generality of the foregoing, the effect of the hereinafter
specified actions by or in respect of the holders of a joint
membership shall be as follows:
i)
The presence at a meeting of either or both shall be
regarded as the
presence of (1) member and shall have the
effect of revoking a proxy executed by either or both and of
constituting a joint waiver of notice of the meeting;
ii)
The vote of either separately or both jointly shall
constitute one (1)
joint vote;
iii)
A proxy executed by either or both shall constitute one
(1) joint
proxy;
iv) A waiver of notice signed by either or both shall
constitute a joint
waiver;
v)
Notice to either shall constitute notice to both;
vi)
Expulsion, death, termination or other withdrawal of
either shall
terminate the joint membership; provided,
however, the remaining joint tenant may apply for and be
considered separately for membership and, if accepted, shall
have all rights, privileges and obligations as if the membership
had never terminated;
vii) Either, but not both, may be elected or appointed as
an officer or
director, provided that such appointee or
electee shall meet the qualifications for such office; and
viii)
The payment of any capital credit to either separately or
both
jointly shall constitute payment to
both.
(e) Where water service
will be provided for use by more than one (1) person residing at
the same location through the same meter (but not including
master meters), the membership shall be deemed jointly held by
each such resident who has reached the age of majority unless
the application specifically requests individual membership and
is specifically approved as an individual membership.
Section 6. LIMITATION
ON MEMBERSHIP. No member may hold more than one (1) membership
in the Association and no membership in the Association shall be
transferrable, except as provided in the Associations’ Articles
of Incorporation or By-Laws, or by such procedure as duly
adopted by the Board of Directors.
Section 7. CONVERSION
OF MEMBERSHIP.
(a) A membership may be
converted from or to a joint membership upon written request of
holder(s) thereof and the agreement by the member(s) to comply
with the Articles of Incorporation, By-Laws, and rules and
regulations adopted by the Board of Directors. The records of
the Association shall reflect the change in the membership
status and any outstanding membership certificate shall be
surrendered and shall be re-issued by the Association in such
manner as shall indicate the change of membership status.
(b) Upon
the death of any person who is a party to a joint membership,
such membership shall be held solely by the survivor. The
outstanding membership certificate, if any, shall be
surrendered, and shall be re-issued in such manner and the
changed membership status shall be reflected on the records of
the Association; provided, however, the estate of the deceased
shall not be released from any debts due the Association.
(c) The
heir of a deceased member may succeed to said membership, in the
manner prescribed by the Board of Directors, if otherwise
eligible for membership and upon approval of the Board of
Directors. The outstanding membership certificate, if any, shall
be surrendered, and shall be re-issued in such manner and shall
indicate the changed membership status; provided, however, the
estate the deceased shall not be released from any debts due the
Association.
Section 8.
PURCHASE OF WATER SERVICE. Each member shall, as soon as water
service shall be available, purchase from the Association all
water purchased for use on the premises specified in his
application for membership, and shall pay therefor at rates
which shall, from time to time, be fixed by the Board;
provided, however, that the Board of Directors may limit the
amount
of water which the Association shall be
required to furnish to any one (1) member. It is expressly
understood that production or use of water on such premises,
regardless of the source thereof, by means of facilities which
shall be interconnected with Association facilities, shall be
subject to appropriate regulations as shall be fixed from time
to time by the Association.
Section 9. TERMINATION
OF MEMBERSHIP.
(a) Any
member shall be permitted to withdraw from this Association in
the manner provided by the Board of Directors or rules and
regulations of the Association; provided such withdrawal shall
not affect any right or lien which the Association has against
the retiring member or his property until such time the
indebtedness to the Association is fully paid.
(b) The
Board of Directors may, by affirmative vote of not less than
two-thirds (2/3) of all the directors, expel any member who
fails to comply with any of the provisions of the Articles of
Incorporation, By-Laws, or rules and regulations adopted by the
Board of Directors, but only if such member shall have been
given written notice by the Association that such failure makes
him liable to expulsion and such failure shall have continued
for at least ten (10) days after such notice was given. Any
expelled member may be reinstated by a majority vote of the
Board of Directors or a majority vote of the members at any
annual or special meeting; provided the cause for which the
member was first expelled has been corrected.
(c) In event
a member at any time ceases to be eligible for membership as
herein required, the membership theretofore shall terminate upon
adoption a resolution by the Board Directors so stating, or upon
appropriate entry in the membership records of the Association
under the authorization of the Board of Directors.
(d) The membership of a member whose service has been
terminated and the meter
deemed abandoned under duly promulgated
procedures adopted by the Board of Directors shall be cancelled
by the resolution of the Board of Directors.
(e)
Upon the withdrawal, death, cessation of existence, or
expulsion of the
member,the membership of such member shall
thereupon terminate, and the membership certificate, if any, of
such member shall be surrendered forthwith to the Association.
Termination of membership in any manner shall not release a
member or his estate from any debts due the Association.
ARTICLE III
Meeting of Members
Section 1. PLACE OF
MEETINGS. All meetings of members shall be held at the
principal office of the Association or at any place within the
Associations’ certificated area, or within the City of
Flagstaff.
Section 2. ANNUAL
MEETINGS. Annual meetings of the members shall be held each
year on the first Monday in May, or such other date as
determined by the Board of Directors by a resolution of said
Board of Directors. At such meeting, reports of the affairs of
the Association shall be considered, and any other business may
be transacted which is within the powers of the members.
Written notice of each annual
meeting shall be given to each member entitled to vote, either
personally or by mail or other means of written communication,
charges prepaid, addressed to such member at his address
appearing on the books of the Association or given by him to the
Association for the purpose of notice. If a member gives no
address, notice shall be deemed to have been given him if sent
by mail or other means of written communication, addressed to
the place where the principal office of the Association is
situated, or if published at least once in some newspaper of
general circulation in the county in which said office is
located. Where a membership is held jointly, notice duly
provided hereunder to any of the joint members shall be notice
to all the joint members.
All such notices shall be sent
to each member entitled thereto not less than ten (10) nor more
than fifty (50) days prior to each annual meeting. Such notices
shall specify the place, the day, and the hour of the meeting
and shall state such other matters, if any, as may be expressly
required by statute.
Section 3. ANNUAL
MEETING CALLED BY MEMBERS. In the event the annual meeting is
not held in any year as prescribed by Article III, Section 2
above, then any member may call such annual meeting within three
(3) months after the Association's year end by providing notice
as set forth in Section 2, and at such meeting, the directors
may be elected and the members may transact other business with
the same force and effect as at an annual meeting duly called
and held.
Section 4.
SPECIAL MEETINGS. Special meetings of the members, for any
purpose or purposes whatsoever, may be called at any time by the
president, or by the vice president, or by the Board of
Directors, or by members holding not less than ten percent (10%)
of the voting power of the Association. Except in special cases
where other express provision is made by statute, notice of such
special meetings shall be given in the same manner as for annual
meetings of members. Notice of any special meeting shall
specify, in addition to the place, day and hour of such meeting,
the general nature of the business to be transacted.
Section 5.
QUORUM. The presence at any meeting in person or by proxy of
ten percent (10%) of the members entitled to vote shall
constitute a quorum for the transaction of any business that may
be lawfully brought before the meeting; provided, however, that
at any regular or special meeting of the members noticed for the
purpose of amending, altering or repealing the By-Laws or
adopting new by-laws for the Association, the presence, in
person or by proxy, of at least twenty percent (20%) of the
membership shall be necessary to constitute a quorum for the
consideration of the alteration, amendment, repeal or adoption
of new by-laws. The members present at a duly called or held
meeting at which a quorum is present may continue to do business
until adjournment, notwithstanding withdrawal of enough members
to leave less than a quorum.
Section 6. ADJOURNED
MEETING AND NOTICE. Any members meeting, annual or special,
whether or not a quorum is present, may be adjourned from time
to time by the vote of a majority of members present either in
person or represented by proxy, but in the absence of a quorum,
no other business may be transacted at such meeting.
When any members
meeting, either annual or special, is adjourned for thirty (30)
days or more, notice of the adjourned meeting shall be given as
in the case of an original meeting. Save as aforesaid, it
shall not be necessary to give any notice of the time and place
of the adjourned meeting or of the business to be transacted
thereat, other than by announcement at the meeting at which such
adjournment is taken.
Section 7.
VOTING. Only persons in whose names membership is recorded on
the membership records of the Association on the record date
fixed Board of Directors shall be entitled to
Vote at such meeting. Such vote may be
viva voca or by written ballot. Ballots shall be on a form
provided by the Board of Directors. Joint memberships shall have
only one vote. Members holding more than one meter shall have
only one vote.
Section 8.
CONSENT OF ABSENTEES/WAIVER OF NOTICE. The transactions of any
meeting of members, either annual or special, however called and
noticed, shall be as valid as though had at a meeting duly held
after regular call and notice, if a quorum be present either in
person or by proxy and if, either before or after the meeting,
each the persons entitled to vote, but not present in person or
by proxy, signs a written waiver of notice, or a consent to the
holding of such meeting, or an approval of the minutes thereof.
All such waivers, consents or approvals shall be filed with the
corporate records and made a part of the minutes of the meeting.
Section 9.
ACTION WITHOUT MEETING. Any action required by applicable
Arizona law to be taken at any annual special meeting of members
of the Association, or any action which may be taken at any
annual or special meeting of such membership, except an
amendment to the Articles of Incorporation, approval of an
agreement for merger or consolidation of the Association with
other entities, approval of the sale of all or substantially all
of the assets of the Association, a voluntary dissolution of the
Association, or election of directors may be taken without a
meeting, without prior notice and without a vote, if a consent
in writing, setting forth the actions so taken, shall be signed
by a majority of members having a right to vote thereon. Prompt
notice of corporate action taken without a meeting by less than
unanimous written consent shall be given by those members who
have not consented in writing to taking such action.
Section 10. PROXIES.
Every member entitled to vote or execute consents shall have the
right to do so either in person or by one or more agents
authorized by a written proxy executed by such person or his
duly authorized agent and filed with the secretary of the
Association. Any proxy duly executed is not revoked and
continues in full force and effect until an instrument revoking
it, or a duly executed proxy bearing a later date, is filed with
the secretary of the Association; provided any proxy may be
revoked by the member who has executed the same when such member
attends the meeting and desires to vote personally; and provided
further, that no such proxy shall be valid after the expiration
of eleven (11) months from the date of its execution, unless the
member executing it specifies therein the length of time for
which such proxy is to continue in force.
Section 11. LIST OF
MEMBERS ENTITLED TO VOTE. The secretary of the Association
shall prepare and make, at least ten (10) days before any
meeting of the membership, a complete list of the members
entitled to vote at the meeting, arranged in alphabeticl order.
Such list shall be available at the Association’s principal
place of business, during ordinary business hours, for a period
of at least ten (10) days prior to the meeting. The list shall
also be produced and kept at the time and place of the meeting
during the whole time thereof, and may be inspected by any
member who is present.
Section 12. INSEPCTORS OF
ELECTION. In advance of any meeting of members, the Board of
Directors may appoint any person, other than nominees for
office, as inspectors of elections to act at such meeting or any
adjournment thereof. If inspectors of election are not
appointed, the chairman of any such meeting on his own, or on
the request of any member or his proxy, may make such
appointment at the meeting. The number of inspectors shall be
as specified by the Board of Directors.
In case any person
appointed as inspector fails to appear or fails or refuses to
act, the vacancy may be filled by appointment by the Board of
Directors in advance the meeting, or at the meeting by the
chairman.
The duties of such
inspectors shall include: determining the number of members
entitled to vote and the voting power of each, the members
represented at the meeting; the existence of a quorum; the
authenticity, validity, and effect of proxies; receiving votes,
ballots or consents; hearing and determining all challenges and
questions in any way arising in connection with the right to
vote; counting and tabulating all votes or consents; determining
the result; and such acts as may be proper to conduct the
election or vote with fairness to all members. Inspectors may
appoint assistants from the membership, excluding directors,
officers and nominees, for the purpose of counting and
tabulating votes.
ARTICLE IV
Directors
Section 1. POWERS.
Subject to the limitations of the Articles of Incorporation, the
By-Laws, and the Arizona General Non-Profit Corporation law as
to action to be authorized or approved by the members, and
subject to the duties of directors as prescribed by the By-Laws,
all corporate powers shall be exercised by or under the
authority of and the business and affairs of the Association
shall be controlled by the Board of Directors. Without
prejudice to such general powers, but subject to the same
limitations, it is hereby expressly declared that the directors
shall have the following powers, to-wit:
First – To select, appoint and
remove for cause all officers, agents or employees of the
Association, prescribe such rules and designate such powers as
may not be inconsistent with these By-Laws, fix their
compensation and require security for faithful service.
Second – To conduct, manage and
control the affairs and business of the Association, and to make
such rules and regulations therefor not inconsistent with law,
or with the Articles of Incorporation or the By-Laws, as they
may deem best.
Third – To change the principal
office for the transaction of the business of the Association
from one location to another within the same county as provided
in Article I, Section 2 hereof; to designate any place within or
without the State of Arizona for the holding of any members
meeting or meetings; and to adopt, make and use a corporate
seal, and to prescribe the forms of membership certificate and
to alter the form of such seal and of such certificates from
time to time as, in their judgment, they may deem best, provided
such seal and such certificates shall at all times comply with
the provisions of law.
Forth – To borrow money and
incur indebtedness for the purposes of the Association, and to
cause to be executed and delivered therefor, in the corporate
name, promissory notes, bonds, debentures, deeds of trust,
mortgages, pledges, hypothecations or other evidences of debt
and securities therefor.
Fifth – To fix charges to be
paid by each member for the services rendered by the Association
to him, the time of payment and the manner of collection for the
same will implement those charges in the manner authorized by
these By-Laws and pursuant to law.
Sixth – To designate one or
more committees, each committee to consist of two or more
directors of the Association, which committee or committees, to
the extent provided in such resolution or resolutions creating
same, shall have and may exercise, subject to the general
direction, approval and control of the Board of Directors, the
powers of the Board of Directors in the management of the
business and affairs of the Association, or any part thereof,
and may have power to authorize the seal of the Association to
be affixed to all papers that may require same.
Seventh – At least once each
year, the Board of Directors shall order an audit of the books
and accounts of the Association by a competent public auditor or
accountant. Reports submitted by such public auditor or
accountant shall be submitted to the members of the Association
at their annual meeting. The Board shall also provide for such
other audits as it shall deem desirable for the best interest of
the Association.
Eighth – The Board of Directors
shall present at each regular meeting of the members and, when
called for by a vote of the members, at any special meeting of
the members, a full and accurate statement of the business and
conditions of the Association.
Ninth – To require all
officers, agents and employees of the Association charged with
responsibility for the custody of any of its funds or property
to furnish adequate bonds. Such bonds shall be furnished by a
reasonable bonding company and cost thereof shall be paid by the
Association.
Section 2. NUMBER AND
QUALIFICATIONS OF DIRECTORS. The number of directors shall not
be less than five (5) nor more than seven (7) as determined by
resolution of the Board of Directors from time to time. The
directors must be members of the Association.
Section 3. ELECTION AND
TERM OF OFFICE.
Section 3a. Elections.
The election of directors shall be held annually on the first
Monday of May. Elections shall be deemed a special meeting of
the membership. Only persons in whose names membership is
recorded on the membership records of the Association on the
date fixed by the Board of Directors shall be entitled to vote
in such elections. Such a vote may be viva voice or by written
ballots. Ballots shall be in a form provided by the Board of
Directors and may be cast in person, by proxy or by mail. In
order to be binding upon the membership, at least ten percent
(10%) of the members eligible to vote must vote in the election.
Where directors being elected
will serve terms of unequal duration, the person receiving the
highest number of votes shall fill the term of greatest
duration. A person need not receive a majority of the votes
cast to be elected director.
Section 3b. Nomination
Process. The directors to be elected shall be nominated
from the membership by a non-director nominating committee of
not less than three (3) nor more than five (5) members appointed
by the Board of Directors. The committee shall report by mail
to the membership of its list of nominees with the regular
billings but not less than ten (10) days prior to the annual
election. Additional nominees may be named for inclusion on the
ballot by petitions signed by not less than twenty-five (25)
members of the Association and presented to the nominating
committee at a time to be determined by the nominating
committee, but in no event less than fifteen (15) days prior to
the election. Such nominating procedures shall constitute the
sole means of placing the names of nominees upon the ballot for
voting by the membership at the annual election.
Section 3c. Term of
Directors. When more than one director’s position is
being filled by an election, the person receiving the most
eligible votes cast shall be elected to the longest term.
Directors shall then and thereafter be elected for staggered
three (3) year terms.
All directors shall hold office until their
respective successors are elected and qualify or until earlier
resignation or removal.
Section 4.
REMOVAL AND RESIGNATION. Any director may be removed by a
majority vote of the remaining directors at any regular or
special meeting of the Board of Directors for reason of three
(3) or more consecutive absences from regularly scheduled Board
meetings. Any director may be removed, with or without cause, by
a majority vote of the members at any regular or special meeting
noticed for that purpose.
A director may
resign from his position as director, and from any other office
to which he has been elected by the members of the Association
or by the Board of Directors, by a letter addressed to the
secretary the Association. Such resignation shall take effect
immediately upon the receipt of said notification by the
secretary, and the secretary shall thereupon notify the
remaining members of the Board.
Section 5.
VACANCIES. Vacancies in the Board of Directors may be filled
by a majority of the remaining directors, though less than a
quorum, or by a sole remaining director. A vacancy or vacancies
in the Board of Directors shall be deemed to exist in case of
the death, resignation or removal of any director, or if the
authorized number of directors be increased, or if the members
fail, at any annual or special meeting of members at which any
director or directors are elected, to elect the full authorized
number of directors to be voted for at that meeting. At any
meeting of the members noticed for that purpose, the members may
elect a director or directors to fill any vacancy or vacancies
not filled by the directors.
The term of any director duly
appointed to fill a vacancy on the Board will terminate at the
next election of directors at which time, the members shall
elect a director to complete the remainder, if any, of the
original term.
Section 6. PLACE OF
MEETING. Regular meetings of the Board of Directors shall be
held at any place within or without the State of Arizona which
has been designated from time to time by resolution of the Board
or by written consent of all members of the Board. In the
absence of such designation, regular meetings shall be held at
the principal office of the Association. Special meetings of
the Board may be held either at the place so designated or at
the principal office.
Section 7. ORGANIZATION
MEETING. Immediately following each annual election of
directors, the Board of Directors shall hold a regular meeting
for the purpose of organization, election of officers and the
transaction of other business. Notice and call of such meetings
are hereby dispensed with.
Section 8. OTHER
REGULAR MEETINGS. Other regular meetings the Board Directors
shall be held without call or notice at such time and at such
place as shall, from time to time, be
determined by the Board of Directors and
unless altered by the resolution of the Board of Directors shall
be held on first Monday of each month.
Section 9.
SPECIAL MEETINGS. Special meetings of the Board of Directors
for any purpose or purposes shall be called at any time by the
chairman of board, president or vice president, or by any two
directors. Written notice of the time and place the special
meetings shall be delivered by mail or by other form written
communication, charges prepaid, addressed to him at his address
as it is shown upon the records of the Association, or if it is
not so shown on such records or is not readily ascertainable, at
the place at which the meetings of the directors are regularly
held. In case such notice is mailed or telegraphed, it shall be
deposited in the United States mail or delivered to the
telegraph company at least three (3) days prior to the time of
the holding of the meeting. In case such notice is
personally delivered as above provided, it
shall be so delivered at least twenty-four (24) hours prior to
the time of the holding of the meeting. Such mailing,
telegraphing or delivery as above provided shall be due, legal
and personal notice to such director. Attendance of a director
at any meeting shall constitute a waiver of notice of such
meeting except when attendance is for the express purpose of
objecting to the manner is which the meeting was convened.
Section 10. QUORUM. A
majority of the authorized number of directors shall be
necessary to constitute a quorum for the transaction of
business, except to adjourn as hereinafter provided. Every act
or decision done or made by a majority of the directors present
at a meeting duly held at which a quorum is present shall be
regarded as the act of the Board of Directors unless a greater
number is required by law or by the Articles of Incorporation of
the Association.
Section 11. PARTICIPATION
IN MEETING BY TELEPHONE. Members of the Board of Directors or
any committee designated by such Board may participate in a
meeting of such Board or committee by means of conference
telephone or similar communication equipment by means of which
all persons participating in the meeting can hear each other,
and participation in a meeting pursuant to this subsection shall
constitute presence in person at such a meeting.
Section 12.
WAIVER OF NOTICE. The transaction of any meeting of the Board
of Directors, however called and noticed or wherever held, shall
be as valid as though had at a meeting duly held after regular
call and notice, if a quorum be present and if, either before or
after the meeting, each of the directors not present signs a
written waiver of notice or a consent to holding such meeting or
an approval of the minutes thereof. All such waivers, consents
or approvals shall be filed with the corporate records or made a
part of the minute of the meeting.
Section 13. ACTION
WITHOUT A MEETING. Unless otherwise restricted by the Articles
of Incorporation or by these By-Laws, any action required or
permitted to be taken at any meeting of the Board of Directors
or of any committee thereof may be taken without a meeting, if
all members of the Board or of such committee, as the case may
be, consent thereto in writing setting forth the actions so
taken, and the writhing of writings are filed in the minutes of
the proceedings of the Board or committee.
Section 14. ADJOURNMENT.
A quorum of the directors may adjourn any directors meeting to
meet again at stated day and hour; provided, however, that in
the absence of a quorum, a majority of the directors present at
any directors meeting, either regular or special, may adjourn
from time to time until the time fixed for the next regular
meeting of the Board.
Section 15. NOTICE OF
CONTINUATION. Notice of the time and place of holding an
adjourned meeting need not be given to absent directors if the
time and place be fixed at the meeting adjourned.
Section 16. FEES AND
COMPENSATION. Directors shall serve without compensation for
their services, except for such reimbursement as and for
expenses as may be fixed or determined by resolution of the
Board; provided, however, that this provision shall not prohibit
any officer of the Association being paid a reasonable salary or
renumeration for services rendered.
ARTICLE V
Officers
Section 1. OFFICERS.
The officers of the Association shall be a president, a vice
president, a secretary and a treasurer. The Association may
also have, at the discretion of the Board of Directors, a
chairman of the board, one or more additional vice presidents,
one or more assistant secretaries, one ore more assistant
treasurers, and such other officers as may be appointed in
accordance with the provisions of Section 3 of this Article.
One person may hold two or more offices, except that the offices
of president and secretary shall not be held by the same person.
Section 2. ELECTION.
The officers of the Association, except such officers as may be
appointed in accordance with the provisions of Sections 3 and 5
of this Article, shall be chosen annually by the Board of
Directors, and each shall hold his office until he shall resign
or shall be removed or otherwise disqualified to serve, or his
successor shall be elected and qualified.
Section 3. SUBORDINATED
OFFICERS, ETC. The Board of Directors may appoint, or may
empower the president to appoint, such other officers,
including, but not limited to, a general manager, as the
business of the Association may require, each of whom shall hold
office for such period, have such authority and perform such
duties as are provided in the By-Laws or as the Board of
Directors may, from time to time, determine.
Section 4. REMOVAL AND
RESIGNATION. Any officer may be removed, with or without cause,
by the Board of Directors, at any regular or special meeting of
the Board or except in the case of an officer chosen by the
Board of Directors by any officer upon whom such power of
removal may be conferred by the Board of Directors.
Any officer may resign at any
time by giving written notice to the Board of Directors or to
the president, or to the secretary of the Association. Any such
resignation shall take effect at the date of the receipt of such
notice or at any later time specified therein; and, unless
otherwise specified therein, the acceptance of such resignation
shall not be necessary to make it effective.
Section 5. VACANCIES.
A vacancy in any office because of death, resignation, removal,
disqualification, or any other cause shall be filled in the
manner prescribed in the By-Laws for regular appointment to such
office, at any regular or special meeting of the Board of
Directors.
Section 6. CHAIRMAN OF
THE BOARD. The chairman of the board, if there shall be such an
officer, shall, if present, preside at all meetings of the Board
of Directors and exercise and perform such other powers and
duties as may, from time to time, be assigned to him by the
Board of Directors or prescribed by the By-Laws.
Section 7. PRESIDENT.
Subject to such supervisory powers, if any, as may be given by
the Board, if there be such an officer, the president shall be
the chief executive officer of the Association and shall,
subject to the control of the Board of Directors and the
chairman of the board, have general supervision, direction and
control of the business and officers of the Association. He
shall preside at all meetings of the membership and in the
absence of the chairman of the board, or if there be none, at
all meetings of the Board of Directors. He shall have the
general powers and duties of management, usually vested in the
office of president of a corporation, and shall have such other
powers and duties as may be prescribed by the Board of Directors
or the By-Laws.
Section 8. VICE
PRESIDENT. In the absence or disability of the president, the
vice president, shall perform all the duties of the president
and when so acting, shall have all the powers of, and be subject
to all the restrictions upon, the president. The vice
president(s) shall have such other powers and perform such other
duties as from time to time may be prescribed for them
respectively by the Board of Directors.
Section 9. SECRETARY.
The secretary shall keep, or cause to be kept, at the principal
place of business of the Association or such other place as the
Board of Directors may order, a book of minutes of all meetings
of directors and membership, with the time and place of holding,
whether regular or special and, if special, how authorized, the
notice thereof given, the names of those present at the
directors’ meetings, the number of the members present or
represented at members’ meetings, and the proceedings thereof.
The secretary shall keep, or
cause to be kept, at the principal office of the Association or
the office of the Association’s statutory agent, a membership
register, or a duplicate membership register, showing the name
of the members and their addresses.
The secretary shall give, or
cause to be given, notice to all the meetings of the membership
and the Board of Directors required by the By-Laws or by law to
be given, and shall keep the seal of the Association in safe
custody, and shall have such other powers and perform such other
duties as may be prescribed by the Board of Directors or by the
By-Laws.
Section 10. TREASURER.
The Treasurer shall keep and maintain, or cause to be kept and
maintained, adequate and correct account of the properties and
business transactions of the Association, including accounts of
its assets, liabilities, receipts, disbursements, gains, losses,
capital, surplus and capital credits. Any surplus including
earned surplus, pain-in surplus and surplus arising from a
reduction of stated capital, shall be classified according to
source shown in a separate account. The books of account shall
be at all reasonable times open to inspection by a director.
ARTICLE VI
Committees
Section 1. COMMITTEES. The Board
of Directors may, from time to time, by resolution or
resolutions adopted by the affirmative vote of a majority of the
directors in office at the time of adoption of such resolution
or resolutions, appoint such committees as the said Board may
deem advisable and such committees shall have such authority and
shall perform such duties as from time to time may be prescribed
by the Board of Directors. Members of such committees shall
hold office until completion of their duties and dismissal by
the Board of Directors. The Board of Directors may dissolve
such committees at any time by majority vote.
ARTICLE VII
Record Date
Section 1. FILING RECORD DATE.
(a)
In order that the Association may determine the members
entitled to notice or to vote at any meeting of the members or
any adjournment thereof, or allotment of any rights, or for the
purpose of any other lawful action, the Board of Directors may
fix, in advance, a record date, which shall not be more than
sixty (60) nor less than ten (10) days before the date of such
meeting, nor more than sixty (60) days prior to any other
action.
(b)
If no record date is fixed:
i.) The record date for determining members entitled to
notice of or to vote at a
meeting of members shall be at the close of business
on the day next preceding the
day on which notice is given.
ii)
The record date for determining members for any other
purpose shall be at the close of business on the day on which
the Board of Directors adopts the resolution relating thereto.
iii)
A determination of members of record entitled to notice
of or to vote at a meeting of members shall apply to any
adjournment of the meeting; provided, however, that the Board of
Directors may fix a new record date for the adjourned meeting.
(c) Only members of record on the date fixed under (a) or (b)
above shall be entitle to such notice of and to vote at such
meeting and any adjournment thereof or entitled to exercise any
such rights or for the purpose of any other lawful action or to
give such consent, as the case may be, notwithstanding any
transfer of any membership on the books of the Association after
any such record date fixed as aforesaid.
ARTICLE VIII
Indemnification
Section 1.
INDEMNIFICATION OF OFFICERS AND DIRECTORS. The Association, to
the full extent permitted by law, may indemnify any and all of
its directors, officers, employees and agents against expenses
incurred by them, including legal fees, or judgments or
penalties rendered or levied against any such persons in a legal
action brought against any such persons for actions or
omissions alleged to have been committed by any such person
while acting within the scope of his employment as a director,
officer, employee or agent of the Association, provided that the
Board of Directors shall determine, in good faith, that such
person acted, or failed to act in good faith, and in a manner he
reasonably believed to be in or not opposed to the best
interests of the Association and with respect to any criminal
action or proceeding, had no reasonable cause to believe his
conduct was unlawful. The Association may purchase and maintain
liability insurance on behalf of any or all such persons to the
full extent permitted under Arizona law.
ARTICLE IX
Section 1. METER
READING – BILLING – COLLECTING. All activities of the
Association in regard to the reading of meters, billing for
services and collecting payments due and owing for services
rendered shall be in the manner provided by rules and
regulations adopted by the Board of Directors and/or as approved
by the ACC or otherwise permitted by law. All water rents for
any calendar month shall be paid monthly and bills rendered
monthly. Bills for water will be figured in accordance with the
Association’s published rate schedule as approved by the ACC and
will be based on the amount consumed for the period covered by
the meter reading (except where estimations are necessary).
Failure to receive bills and notices shall not prevent such
bills from becoming delinquent nor relieve the consumer from
payment. Collection of bills for services rendered the consumer
by the Association may be enforced by filing an action in any
court of competent jurisdiction in the usual way provided by law
for the collection of debts.
ARTICLE X
Capital and Surplus
Section 1. The capital of the
Association shall consist of (1) such funds as the Association
may be granted or may borrow from its members or other sources,
and (2) any other properties which the Association may own,
build or acquire through toll charges or otherwise.
Section 2. Subject to the
limitations imposed by statue or the Articles of this
Association or By-Laws, the Board of Directors may, upon
resolution duly adopted by a majority of the whole Board, at the
regular February meeting provide for the distribution of any
surplus of the Association. Before any such distribution is
made, the directors must set aside a fund sufficient to provide
for all current obligations outstanding, including amortization
and interest charges and, in addition, the directors may set
aside such sum or sums as the directors from time to time, in
their absolute discretion, think proper as a reserve fund to
meet contingencies, or for repairing or maintaining of any
property of the Association, or for such other purposes as the
directors shall think conducive to the interest of the
Association, and the directors may abolish any such reserve in
the manner in which it was created.
ARTICLE X1
Miscellaneous
Section1. CHECKS,
DRAFTS, ETC. All checks, drafts, or other orders for payment of
money, notes or other evidence of indebtedness, issued in the
name of or payable to the Association, shall be signed or
endorsed by such person or persons and in such manner as from
time to time shall be determined by resolution of the Board of
Directors.
Section 2. CONTRACT,
ETC., HOW EXECUTED. The Board of Directors, except as otherwise
provided in the By-Laws, may authorize any officer or officers,
agent or agents, to enter into any contract or execute any
instrument in the name of and on behalf of the Association, and
such authority may be general or confined to specific instances;
and, unless so authorized by the Board of Directors, no officer,
agent or employee shall have any power or authority to bind the
Association by any contract or engagement or to pledge its
credit or to render it liable for any purpose or to any amount.
Section 3. FISCAL
YEAR. The fiscal year end of the Association shall be
designated and determined by the Board of Directors from time to
time and, until amended, shall be December 31.
Section 4.
REPRESENTATION OF SHARES OF OTHER CORPORATIONS. The president
or any vice president of this Association is authorized to vote,
represent and exercise on behalf of this Association all rights
incident to any and all shares of any other corporation or
corporations standing in the name of this Association. The
authority herein granted to said officers to vote or represent
on behalf of this Association any and all shares held by this
Association and in any other corporation or corporations may be
exercised either by such officers in person or by any other
person authorize so to do by proxy or power-of-attorney duly
executed by said officers.
Section 5. CONSTUCTION
AND DEFINITIONS. Unless the context otherwise requires, the
general provisions, rules of construction and definitions
contained in the Arizona General Non-Profit Corporation law
shall govern the construction of these By-Laws. Without
limiting the generality of the foregoing, the masculine gender
includes the feminine and neuter; and the singular number
includes the plural and the plural number includes the singular;
and the term “person’ includes a corporation as well as a
natural person.
ARTICLE XII
Amendments of By-Laws
Section1. POWER OF
DIRECTORS. The Board of Directors shall have the power to
amend, alter or repeal these By-Laws, and to adopt new By-Laws
from time to time by an affirmative vote of a majority of the
whole Board as then constituted, provided that notice of the
proposal to make, alter, amend or repeal the By-Laws of this
Association was included in the notice of the directors meeting
at which such action takes place.
Section 2. POWER OF
MEMBERS. The members of the Association shall have the power to
amend, alter or repeal these By-Laws, at any regular or special
meeting of the members noticed for that purpose, provided that a
majority of the membership present shall authorize the action.
CERTIFICATION
I hereby certify that the
foregoing By-Laws were adopted by the Board of Directors of the
Association at the meeting called for that purpose on the
_16__ day of _ February _______,
1990.
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